How to Pass Journal Entries in Tally

 


If you’re learning Tally or just getting started with accounting, one of the most essential skills you need is passing journal entries. These entries form the foundation of all your financial records. In this blog post, we’ll walk you through how to pass journal entries in Tally ERP 9 or Tally Prime, step-by-step.

📌 What is a Journal Entry?

A journal entry is used to record any financial transaction that doesn’t fall under cash or bank transactions, like:

  • Adjustments
  • Provisions
  • Depreciation
  • Closing stock
  • Outstanding expenses
  • Accrued income

✅ Step-by-Step: How to Pass a Journal Entry in Tally

🔹 Step 1: Open Tally and Select Your Company

  • Launch Tally ERP 9 or Tally Prime.
  • Choose the company where you want to make the entry.

🔹 Step 2: Navigate to Journal Voucher

In Tally ERP 9:

  • Gateway of Tally → Accounting Vouchers → Press F7 for Journal

In Tally Prime:

  • Go to Vouchers → Use the shortcut F7 or select Journal from the list

🔹 Step 3: Enter the Date of the Transaction

  • Press F2 to change the date if needed.

🔹 Step 4: Pass the Journal Entry

Now you can enter your debit and credit:

🟢 Debit the account to be debited
 🔴 Credit the account to be credited

Example: If you’re recording depreciation:

vbnet
Debit: Depreciation A/c   ₹5,000  
Credit: Machinery A/c      ₹5,000  
Narration: Being depreciation charged on machinery

🔹 Step 5: Add Narration

Write a short note about the transaction in the narration field. This helps in future reference and auditing.

🔹 Step 6: Save the Entry

  • Press Ctrl + A to save the voucher.

🧠 Pro Tips

  • Make sure all ledgers used in the journal entry are already created.
  • If not, you can create new ledgers on the spot by pressing Alt + C.
  • Use the correct accounting heads — don’t mix up expenses with assets or liabilities.
  • Always check the Trial Balance to verify that your journal entries are properly recorded.

📝 Common Journal Entries

TransactionDebitCreditDepreciation on assetsDepreciation A/cAsset A/cOutstanding salarySalary A/cOutstanding Salary A/cAccrued incomeAccrued Income A/cIncome A/cGoods given as charityCharity A/cPurchases A/cProvision for bad debtsProfit & Loss A/cProvision for Bad Debts A/c

🎯 Conclusion

Journal entries in Tally may seem tricky at first, but once you get the hang of it, it becomes second nature. It’s all about understanding the debit and credit logic and choosing the right ledgers. With practice, you’ll be managing your books like a pro in no time!

WEBSITE: https://www.ficusoft.in/tally-training-in-chennai/

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